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- One-Time Exception (OTE) & Non-academic Support 
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One-Time exception (OTE) Q drop or withdrawal deadline - April 24th 11:59pm (CST)

A Secure Academic Note (SAN) was sent via email in early March with deadline information (see your SAN inbox here).

We are now in the One-Time Exception (OTE) Q drop or withdrawal period until Monday, April 24th by 11:59pm (CST). The spring 2023 deadline for normal Q drop, pass/fail, and withdrawal has now passed.   

See below for Additional Considerations below before submitting your request and CNS Non-Academic support for non-academic late Q drop, withrawal, or medical withdrawal signatures.

CNS Non-Academic Support information is also available on the CNS website here.

OTE Overview:

• The One-Time Exception ("OTE") Q drop is one single late Q drop or full withdrawal (dropping all classes) that you can past the mid-semester deadline but before dead days/final exams. You have up to 6 total Q drops during your time at UT, but just one of those can be an OTE Q drop over your entire time at UT Austin.
• If you are unsure if you have used your OTE yet or not, check in with your academic advisor. See more details about the OTE on the CNS website.
• An OTE still appears as a Q drop (or W for withdrawal) on transcript just like a normal drop or withdrawal would.
• There is no OTE option for pass/fail.

OTE Procedure:

• Email your request to: CNSinfo@austin.utexas.edu
• Include your name, EID, course #, unique #, and that you want to use your OTE. 
• Deadline: Monday, April 24th by 11:59pm (CST).

Provisions for all Drops

• A student may not drop a class in which a final grade has been assigned. This will be verified by the student’s dean’s office.
• A student may not drop a class if there are any pending investigations of scholastic dishonesty for the class in question. Any drop assigned will not be considered final until any investigations of scholastic dishonesty for the class in question are resolved.
• Drops allowed under the provisions of the OTE will be considered academic drops and will count toward the six-drop limit. Students who have reached the six-drop limit are not eligible to use the OTE to drop a course.

Additional Considerations:

• Health Professions Students:
  • Information about Q dropping and pass/fail: see HPO website
  • HPO drop-in hours: see HPO website
    
    
• Grade Requirements:
  • Major requirements (science, major classes) require C- or better.  (Note that for pre-health prequisites, a C- may not be acceptable to meet prereqs. Check with HPO for advice.)
  • Minor/certificate requirements also typically require C- or better, see program websites for details.
  • Core Curriculum courses require D- or better (if transferring core credit from another school, a C or better is required for transfer).
  • Flag courses require D- or better (however, if it's a flag course that is also counting for your major, this requires C- or better for the major requirement).
  • Pass/failed courses count as elective hours only, will not fulfill specific degree requirements or flags, and require a D- or better to receive credit ("CR") on transcript.  An F=F.  See pass/fail section above.
    
    
•  Dropping to less than 12 hours: 
  • If you will be going from 12+ hours to below 12 hours for total hours, we recommend to confirm how this may or may not impact things like financial aid and scholarships.  The Texas One Stop office is the best place to check in with: by phone, email, or stop by their office in the Tower (first floor)!

Non-Academic Support: Drops/Withdrawals, Signatures for Medical Withrdawal

If at any time this semester you experience significant non-academic circumstances that are impeding your academic progress, please contact a CNS Non-academic Coordinator to discuss your options and support resources. Examples of non-academic events include hospitalizations, death of a family member/friend, victim of crime, pregnancy/parenting complications, etc. 

PLEASE NOTE: The normal drop/withdrawal deadline has passed. We are now in the One-Time-Exception and LATE non-academic drop/withdrawal period. LATE non-academic drops/withdrawals require official documentation of a non-academic event occurring after 03/21/23.

DOCUMENTATION MUST BE RECEIVED FOR LATE NON-ACADEMIC DROPS/WITHDRAWALS NO LATER THAN MONDAY, APRIL 24^TH BY 11:59 PM (CST). IF YOU ARE UNABLE TO PROVIDE DOCUMENTATION, CONSIDER USING YOUR OTE IF AVAILABLE.

Go here to schedule an appointment with a non-academic coordinator prior to April 24th:  

• https://tinyurl.com/CNSnonacademic      
• https://tinyurl.com/NA-Coordinator-LK    

On Monday, April 24th (9:00am-noon & 1:00-5:00pm), virtual drop-ins for the following ONLY:
https://utexas.zoom.us/j/92934314911

• LATE Non-academic drops/withdrawals & OTE withdrawals
• Signatures for Medical Withdrawal applications to be submitted to Disability & Access

For any questions, please e-mail your advisor or CNSinfo@austin.utexas.edu

Over Max Hours Request Procedures (summer & fall 2023)

• To request to take more than 17 hrs for summer and/or fall 2023, fill out this request survey: https://utexas.qualtrics.com/jfe/form/SV_cZ0jyK21b2v0jsO 
  
  
• To be approved, you must have a 2.5+ GPA and have completed a successful 14-15 hr semester previously.  Approval is also at the discretion of your academic advisor considering this criteria and overall course history.
  
  
• Time frame for approval:
  • Requests are processed the business day before classes begin.  An exception is made for those graduating in May 2023.  See details below.
  • August & December 2023 graduates:
    • Your request will be processed before registration begins, or within 24 hrs if submitted during registration. If you submit your request during registration, please notify your advisor via email to alert them to your request.
  • For all others not graduating in 2023: 
    • Your request will be processed the business day before school starts by 5:00pm on Friday, August 18th (school starts Monday 8/21).
  • For requests submitted after school starts: please allow up to 24 business hours for processing.  Email your academic advisor if it is urgent.  The last day to add a class on your own using the online registration system is the fourth day of school each semester (second day of school for summer sessions).

Time Conflict Override:

• If you need to add a class that has a time conflict with another class on your schedule, this requires permission from both instructors of the conflicting classes.  You will need an email from both professors confirming that this is okay with them based on whatever plan you can work out.  Forward both of these emails to your academic advisor, include your EID, and list the course details of both the current class on your schedule and the class you are requesting to add (course # and unique #'s).   Do this during your open registration period.
  
  

All forms can be accessed through clicking the hyperlinks below. Please schedule an appointment with your academic advisor if you have any questions.