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Spring One-Time Exception (OTE) q-drop or Withdrawal:

We are now in the One-Time Exception (OTE) Q drop or full withdrawal period until April 29th by 11:59pm (CST).  The Spring 2024 deadline for normal Q drop, pass/fail, and withdrawal has now passed on March 26th.   

See below for Additional Considerations including grade requirements, pre-health professions tips, and CNS Non-Academic Coordinator appointments and drop-in information.

OTE Overview:

Beginning Fall 2011 the University implemented a One-Time Exception (OTE) policy to initiate a Q-drop or withdrawal from all classes after the normal University deadline. The OTE can only be used once in your undergraduate college career. If you would like to utilize this drop, please be aware of the following. Also see the CNS Student Services website for details about virtual services.

Basic OTE guidelines:
If a student is attempting to Q-drop a course and there is a scholastic dishonesty case pending, the student may not use the OTE option. A student may use the OTE option regardless of the current course grade. A Q-drop allowed under the OTE option will be considered an academic drop and will count towards the Texas Academic Drop Limit. A student who has reached the six-drop limit is not eligible to use the OTE to drop a course. A Natural Sciences major who wishes to use the OTE to withdraw, i.e. drop ALL classes, from the University must submit an email to CNSinfo@austin.utexas.edu no later than the deadline above. Student must meet briefly with a non-academic coordinator to finalize their request.

OTE still appears on transcript as a Q drop and counts towards your 6 total allowed academic Q drops. There is not an OTE option for pass/fail.

OTE Procedure:

Send an email to CNSinfo@austin.utexas.edu with EID, course & unique, and request to use OTE by the deadline.

• Subject: OTE Request, UT EID (EXAMPLE: OTE Request, abc123)
• Body of email example: "Hello, My name is Bevo Longhorn, my UT EID is ABC123, and I am requesting to utilize my OTE to drop my BIO 311C course, unique number 12345. Thank you!"

There are no exceptions to the deadline of Monday, April 29th by 11:59pm (CST).

International students may verify they are eligible to drop by contacting International Student and Scholar Services (ISSS) at hotline@austin.utexas.edu.

Students with questions about how Q-drops affect their Financial Aid, Scholarships, Veteran Benefits, NCAA Eligibility or Visa status, should contact the appropriate office prior to requesting the drop or pass/fail. Texas One Stop is a great resource should you be uncertain of where to go.

It should be noted that OTE requests are FINAL and CANNOT be rescinded. If you have any questions regarding how your request will affect you academically, please contact your assigned academic advisor.
 

Non-Academic Coordinators: drops/withdrawals, signature for medical withdrawAl

If at any time this semester you experience significant non-academic circumstances that are impeding your academic progress, please contact a CNS Non-Academic Coordinator to discuss your options and support resources. Examples of non-academic events include hospitalizations, death of a family member/friend, victim of crime, pregnancy/parenting complications, etc.  

See more information about non-academic support on the CNS website here.

PLEASE NOTE: The regular withdrawal deadline has passed. We are now in the One-Time-Exception and LATE withdrawal period. LATE withdrawals require official documentation of a non-academic event occurring after 3/26/24.

DOCUMENTATION MUST BE RECEIVED FOR NON-ACADEMIC Q-DROPS & LATE WITHDRAWALS NO LATER THAN MONDAY, APRIL 29TH BY 11:59 PM (CST). IF YOU ARE UNABLE TO PROVIDE DOCUMENTATION, CONSIDER USING YOUR OTE IF AVAILABLE. 

Non-Academic Appointments Prior to April 26th:

• Deanna Tilley: https://tinyurl.com/CNSnonacademic      
• Lindsay Krog: https://tinyurl.com/NA-Coordinator-LK 

Non-Academic Virtual Drop Ins Only:

• Friday, April 26th (8:30am-noon & 1-5:00pm): https://utexas.zoom.us/j/98628262779
• Monday, April 29th (8:30 am-noon & 1-5:00 pm): https://utexas.zoom.us/j/98812078375

For any questions, please e-mail your advisor or CNSinfo@austin.utexas.edu

Additional Grade & Health Professions Considerations:

• Health Professions Students:
  • Information about Q dropping and pass/fail: see HPO website
  • HPO drop-in hours: see HPO website
    
    
• Grade Requirements:
  • Major requirements (science, major classes) require C- or better.  (Note that for pre-health prequisites, a C- may not be acceptable to meet prereqs. Check with HPO for advice.)
  • Minor/certificate requirements also typically require C- or better, see program websites for details.
  • Core Curriculum courses require D- or better (if transferring core credit from another school, a C or better is required for transfer).
  • Flag courses require D- or better (however, if it's a flag course that is also counting for your major, this requires C- or better for the major requirement).
  • Pass/failed courses count as elective hours only, will not fulfill specific degree requirements or flags, and require a D- or better to receive credit ("CR") on transcript.  An F=F.  See pass/fail section above.
    
    
•  Dropping to less than 12 hours: 
  • If you will be going from 12+ hours to below 12 hours for total hours, we recommend to confirm how this may or may not impact things like financial aid and scholarships.  The Texas One Stop office is the best place to check in with: by phone, email, or stop by their office in the Tower (first floor)!

Over Max Hours Requests:

• To request to take more than 14 hrs for Summer 2024 or 17 hours for Fall 2024, fill out this request survey: https://utexas.qualtrics.com/jfe/form/SV_eFEPeWsqxi9z0bQ
  
  
• To be approved, you must have a 2.5+ GPA and have completed a successful 14-15 hr semester previously.  Approval is also at the discretion of your academic advisor considering this criteria and overall course history.
  
  
• Time frame for approval:
  • Requests are processed the business day before classes begin.  An exception is made for those graduating in Fall 2024.  See details below.
  • Fall 2024 graduates:
    • Your request will be processed before registration begins, or within 24 hrs if submitted during registration. If you submit your request during registration, please notify your advisor via email to alert them to your request.
  • For all others not graduating in Fall 2024: 
    • Your request will be processed the business day before school starts by 5:00pm on Friday, August 23rd (school starts Monday 08/26).
  • For requests submitted after school starts: please allow up to 24 business hours for processing.  Email your academic advisor if it is urgent.  The last day to add a class on your own using the online registration system is the fourth day of school each semester (second day of school for summer sessions).

Time Conflict Override:

• If you need to add a class that has a time conflict with another class on your schedule, this requires permission from both instructors of the conflicting classes. 
• You will need an email from both professors confirming that this is okay with them based on whatever plan you can work out. Forward both of these emails to your academic advisor, include your EID, and list the course details of both the current class on your schedule and the class you are requesting to add (course # and unique #'s). 
• Do this during your open registration period. Please keep in mind that we help with time conflict ovverides for PBH, H E, NTR, HDF, and TXA courses only.
  
  

All forms can be accessed through clicking the hyperlinks below. Please schedule an appointment with your academic advisor if you have any questions.