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- Q-Drop & Non-academic Support 
Over Maximum Hours Request (to go over 14 hrs (summer) or 17 hrs (fall))
Time Conflict Override

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Spring q drop

Spring 2024 Q drop & Pass/fail:

The spring 2024 deadline for Q drop, pass/fail, and withdrawal is March 26th, 11:59pm (CST).   See the CNS Student Services page for more deadline information.  

Please see additional information about each request & the Additional Considerations below before submitting your request.

Request link: https://utdirect.utexas.edu/apps/cola/rtk/student_reg_change

If you are experiencing non-academic difficulties that are affecting your classes and attendance, and you feel you may need to drop a class(es), we encourage that you'll connect with one of our Non-Academic advisors in CNS to discuss options and receive some support.  You can ask your academic advisor for more information, or you may contact them directly by email.  See details on the CNS website here.

  • Q-Drop Requests:  If you have questions about your Q-drop please contact your academic advisor by email. 
    • We are in the normal Q drop period until March 26th, 11:59pm.  After that, we begin the One-Time Exception ("OTE") Q drop period.  The OTE is one single late Q drop or full withdrawal available after the March 26th deadline through the last class day (April 29th).  OTE Q drops also still show as a Q drop on transcript.
    • Q dropped courses do not affect GPA.  The transcript will have a "Q" instead of a grade.
    • Students are allowed up to 6 Q drops total during their time at UT.  The OTE Q drop can be used once during your time at UT and counts as one of the six available Q drops.  
    • Your Q drop request can take several days to fully process at the Registrar's office - until then, it will still appear on you Canvas page and schedule.  However, once you submit your request, you can stop going to class.
    • Lecture/lab combos may require dropping both depending on which you want to drop - ask your academic advisor if you have any questions.
    • See the Additional Considerations section below for tips for pre-health professions students, and minimum grade requirements.
  • Withdrawal Requests:  Withdrawing means dropping all of your classes for the semester.  All students that withdraw must have a brief appointment with a CNS non-academic counselor.  Someone from the CNS Center for First-Year Advising will contact you to schedule the virtual appointment after you submit your withdrawal request online.
  • Pass/fail:
    • Student must have completed 30 hours credit on record at time of request (combined UT and transfer credit is okay).
    • Student must agree to the following:
      • Student understands that changing to pass/fail only allows for elective credit.  If course is a degree requirement or health professions prereq, it must be taken again for letter grade (see grade requirement information in the Additional Considerations below).
      • Student understands that a D- or above will earn credit ("CR" on transcript), and an F = F.
      • Only 2 courses per semester may be changed to P/F.  There are also limits to the total # of pass/fail hours that can apply towards your total degree hours (usually 6 hrs max), consult with advisor for questions.
      • If you are receiving Veteran’s Benefits, please let your advisor know so they can verify if this change will affect your benefits.

Additional Considerations:

  • Health Professions Students:
  • Grade Requirements:
    • Major requirements (science, major classes) require C- or better.  (Note that for pre-health prequisites, a C- may not be acceptable to meet prereqs. Check with HPO for advice.)
    • Minor/certificate requirements also typically require C- or better, see program websites for details.
    • Core Curriculum courses require D- or better (if transferring core credit from another school, a C or better is required for transfer).
    • Flag courses require D- or better (however, if it's a flag course that is also counting for your major, this requires C- or better for the major requirement).
    • Pass/failed courses count as elective hours only, will not fulfill specific degree requirements or flags, and require a D- or better to receive credit ("CR") on transcript.  An F=F.  See pass/fail section above.

  •  Dropping to less than 12 hours: 
    • If you will be going from 12+ hours to below 12 hours for total hours, we recommend to confirm how this may or may not impact things like financial aid and scholarships.  The Texas One Stop office is the best place to check in with: by phone, email, or stop by their office in the Tower (first floor)!

 

Non-Academic support: drops/withdrawls, signature for medical withdrawl

If at any time this semester you experience significant non-academic circumstances that are impeding your academic progress, please contact a CNS Non-academic Coordinator to discuss your options and support resources. Examples of non-academic events include hospitalizations, death of a family member/friend, victim of crime, pregnancy/parenting complications, etc.  

See more information about non-academic support here: https://cns.utexas.edu/info-undergraduate-students/supports-services/emergency-life-supports 


Go here to schedule an appointment:
https://tinyurl.com/CNSnonacademic      
https://tinyurl.com/NA-Coordinator-LK 

 

For any questions, please e-mail your advisor or CNSinfo@austin.utexas.edu

 

Over Max Hours Request Procedures (Summer and Fall 2024)

  • To request to take more than 14 hrs for Summer 2024 or 17 hours for Fall 2024, fill out this request survey: https://utexas.qualtrics.com/jfe/form/SV_eFEPeWsqxi9z0bQ

  • To be approved, you must have a 2.5+ GPA and have completed a successful 14-15 hr semester previously.  Approval is also at the discretion of your academic advisor considering this criteria and overall course history.

  • Time frame for approval:
    • Requests are processed the business day before classes begin.  An exception is made for those graduating in Fall 2024.  See details below.
    • Fall 2024 graduates:
      • Your request will be processed before registration begins, or within 24 hrs if submitted during registration. If you submit your request during registration, please notify your advisor via email to alert them to your request.
    • For all others not graduating in Fall 2024: 
      • Your request will be processed the business day before school starts by 5:00pm on Friday, August 23rd (school starts Monday 08/26).
    • For requests submitted after school starts: please allow up to 24 business hours for processing.  Email your academic advisor if it is urgent.  The last day to add a class on your own using the online registration system is the fourth day of school each semester (second day of school for summer sessions).

 

Time Conflict Override:

  • If you need to add a class that has a time conflict with another class on your schedule, this requires permission from both instructors of the conflicting classes.  You will need an email from both professors confirming that this is okay with them based on whatever plan you can work out.  Forward both of these emails to your academic advisor, include your EID, and list the course details of both the current class on your schedule and the class you are requesting to add (course # and unique #'s).   Do this during your open registration period. Please keep in mind that we help with time conflict ovverides for PBH, H E, NTR, HDF, and TXA courses only.


All forms can be accessed through clicking the hyperlinks below. Please schedule an appointment with your academic advisor if you have any questions. 

 

Form Notes Deadline
Over Max Hours  Request to clear bar and take 18+hours Rolling
Letter Grade to Pass/Fail Change course grade to P/F

03/26/24

Pass/Fail to Letter Grade Change a Pass/Fail to letter grade 03/26/24
Time Conflict Override Request permission to take two courses with overlapping times During registration
Q-Drop Used to drop a course after add/drop period 03/26/24
One Time Exception Form Also known as an emergency Q-Drop. Used to drop a course after the regular Q-Drop deadline. May only be used ONCE during entire academic career at UT. IS counted towards the total 6 Q-Drops a student may use. 04/29/24