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Q drop, Pass/fail, withdrawal - Summer 2022

Be in touch with your academic advisor this summer for any questions about Q drop, pass/fail, and withdrawal!  Deadlines always come up very quickly, so please review the following and the "Additional Considerations" below carefully.  Also see our "Registration" page for more details about the add/drop timeline. 

Dropping all classes (withdrawal): If you have paid tuition but then intend to drop all summer classes, it's important to initiate this process as soon as possible by emailing CNSinfo@austin.utexas.edu (including name, EID, course # and unique numbers).  For a full refund, this must be requested before the first class day of the session, because the refund amount begins to decrease on/after the first class day.

First, nine-week, and whole-summer deadines:
The Q drop and pass/fail online request link will be available after June 7th (drops can be done using the online registration system without Q drop until June 7th; see RIS page for access periods). 

Request Link (available after June 8th): https://utdirect.utexas.edu/apps/cola/rtk/student_reg_change

Deadlines:

  • Pass/Fail: June 22nd for all first, nine-week, whole summer classes
  • Q Drop deadline is the last class meeting day of session before finals:
    • First session: July 7th
    • Nine-week session: July 26th
    • Whole Session: August 12th

Second session deadlines:

Request Link (available after July 14th): https://utdirect.utexas.edu/apps/cola/rtk/student_reg_change

Deadlines:

  • Pass/Fail: July 29th 
  • Q Drops: Friday, August 12th

 

Additional Considerations:

  • Health Professions Students:
    • The HPO website has information about Q dropping and pass/fail on this page
    • See the HPO drop-in hours on Wednesdays, and additional Q drop and pass/fail drop-ins closer to the deadline.  See details on this page.

  • Grade Requirements:
    • Major requirements (science, major classes) require C- or better.  (Note that for pre-health prequisites, a C- may not be acceptable to meet prereqs. Check with HPO for advice.)
    • Minor/certificate requirements also typically require C- or better, see program websites for details.
    • Core Curriculum courses require D- or better (if transferring core credit from another school, a C or better is required for transfer).
    • Flag courses require D- or better (however, if it's a flag course that is also counting for your major, this requires C- or better for the major requirement).
    • Pass/failed courses count as elective hours only, will not fulfill specific degree requirements or flags, and require a D- or better to receive credit ("CR") on transcript.  An F=F.  See pass/fail section above.

  •  Dropping to less than 12 hours
    • If you will be going from 6+ hours to below 6 hours for total summer hours, we recommend to confirm how this may or may not impact things like financial aid and scholarships.  The Texas One Stop office is the best place to check in with: by phone, email, or stop by their office in the Tower (first floor)!

CNS Non-Academic Counselor Appointments & Drop-ins:

If you are experiencing non-academic difficulties that are affecting your classes and attendance, and you feel you may need to Q drop, withdraw from all classes, or seek a medical withdrawal, we encourage that you'll connect with one of our Non-Academic advisors in CNS to discuss  best options.  You can ask your academic advisor for more information, or you may contact them directly using the info below.  See details on the CNS website here.

Schedule an appointment:

For any questions, please e-mail your advisor or CNSinfo@austin.utexas.edu

 

Over Max Hours Request Procedures (For summer & fall 2022):

  • To request to take more than 17 hrs in the fall (or more than 14 in the summer), fill out the request form at this link: https://utexas.qualtrics.com/jfe/form/SV_3JKMc89CRhfRdmC

  • To be approved, you must have a 2.5+ GPA and have completed a successful 14-15 hr semester previously.  Approval is also at the discretion of your academic advisor considering this criteria and overall course history.

  • Time frame for approval:
    • Requests are processed the business day before classes begin.  An exception is made for those graduating in August or December 2022.  See details below.
    • August & December graduates: your request will be processed before registration begins, or within 24 hrs if submitted during registration. If you submit your request during registration, please notify your advisor via email to alert them to your request.
    • For all others not graduating this year: 
      • Summer requests will be processed by 5pm Wednesday, June 1st (first/whole/nine-week classes start on Thursday, June 2nd).  
      • Fall requests will be processed by 5pm Friday, August 19th (classes start Monday 8/22).
    • For requests submitted after school starts: please allow up to 24 business hours for processing.  Email your academic advisor if it is urgent.  The last day to add a class on your own using the online registration system is the fourth day of school each semester (second day of school for summer sessions).

 

Time Conflict Override:

  • If you need to add a class that has a time conflict with another class on your schedule, this requires permission from both instructors of the conflicting classes.  You will need an email from both professors confirming that this is okay with them based on whatever plan you can work out.  Forward both of these emails to your academic advisor, include your EID, and list the course details of both the current class on your schedule and the class you are requesting to add (course # and unique #'s).   Do this during your open registration period.


All forms can be accessed through clicking the hyperlinks below. Please schedule an appointment with your academic advisor if you have any questions. 

 

Form Notes Deadline
Over Max Hours  Request to clear bar and take 18+hours Rolling
Letter Grade to Pass/Fail Change course grade to P/F

See details above.

Pass/Fail to Letter Grade Change a Pass/Fail to letter grade See details above.
Time Conflict Override Request permission to take two courses with overlapping times During registration
Q-Drop Used to drop a course after add/drop period See details above.
One Time Exception Form Also known as an emergency Q-Drop. Used to drop a course after the regular Q-Drop deadline. May only be used ONCE during entire academic career at UT. IS counted towards the total 6 Q-Drops a student may use. OTE is not applicable for summer school, because the Q drop deadlines are on the last class day of the session in summer. See dates listed above.