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Details about Q-drop, pass/fail, withdrawal, over maximum hours (18+), time conflict overrides, and one-time exception (OTE) Q-drop.

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Q-Drop, Pass/Fail, and Withdrawal Requests:

The fall 2021 deadline is October 28th, 5:00pm (CST).   

Requests can be made at this link:
https://utdirect.utexas.edu/apps/cola/rtk/student_reg_change

Please see additional information about each request below before submitting your request.

  • Q-Drop Requests:  If you have questions about your Q-drop please contact your academic advisor by email. 

    • The "One-Time Exception" (OTE) Q drop is one late Q drop that you can use after this deadline, before the last class day (Dec 6th by 5pm).  You have up to 6 total Q drops, but just one of those can be an OTE drop that can be used until the last class day.  See more details about the OTE on the CNS website.
    • During the 2020-2021 academic year, the OTE policy was irrelevant because the normal Q drop deadline was extended to the last class day for all Q drops.  Starting fall 2021, things are back to normal deadlines and policies.

  • Withdrawal Requests:  Withdrawing means dropping all of your classes for the semester.  All students that withdraw must have a brief appointment with a CNS non-academic counselor.  Brandon Crabtree with the Center for First-Year Advising will contact you to schedule the virtual appointment after you submit your withdrawal request online

  • Pass/fail:
    • Please note that COVID-19 pass/fail requests are no longer available.  Pass/fail requests starting summer 2021 and later are now 'standard pass/fail' only.  Details below.
    • Student must have completed 30 hours credit on record at time of request (combined UT and transfer credit is okay).
    • Student must agree to the following:
      • Student understands that changing to pass/fail only allows for elective credit.  If course is a degree requirement or health professions prereq, it must be taken again for letter grade.
      • Student understands that a D- or above will earn credit, F = F.
      • Only 2 courses per semester may be changed to P/F.  There are also limits to the total # of pass/fail hours that can apply towards your total degree hours (usually 6 hrs max), consult with advisor for questions.
      • If you are receiving Veteran’s Benefits, please let your advisor know so they can verify if this change will affect your benefits.

For any questions, please e-mail your advisor or CNSinfo@austin.utexas.edu

 

Over Max Hours Request Procedures (For spring 2022):

  • To request to take more than 17 hours, fill out the request form at this link: https://utexas.qualtrics.com/jfe/form/SV_3JKMc89CRhfRdmC

  • To be approved, you must have a 2.5+ GPA and have completed a successful 14-15 hr semester previously.  Approval is also at the discretion of your academic advisor considering this criteria and overall course history.

  • Time frame for approval:
    • Requests are processed the business day before classes begin.  An exception is made for those graduating in May 2022.  See details below.
    • For requests submitted before January 14th: it will be processed by 5pm Friday, Jan 14th (classes start on Tuesday the 18th).  If approved, you can try to add your additional class(es) at that time. You will not receive an automatic notification; just try to register after 5pm on Friday, Jan 14th.
    • For requests submitted after January 14th: please allow up to 24 business hours for processing.  Email your academic advisor if it is urgent.  The last day to add a class on your own using the online registration system will be Friday, January 21st (fourth day of school)

 

Time Conflict Override:

  • If you need to add a class that has a time conflict with another class on your schedule, this requires permission from both instructors of the conflicting classes.  You will need an email from both professors confirming that this is okay with them based on whatever plan you can work out.  Forward both of these emails to your academic advisor, include your EID, and list the course details of both the current class on your schedule and the class you are requesting to add (course # and unique #'s).   Do this during your open registration period.


All forms can be accessed through clicking the hyperlinks below. Please schedule an appointment with your academic advisor if you have any questions. 

 

Form Notes Deadline
Over Max Hours  Request to clear bar and take 18+hours Rolling
Letter Grade to Pass/Fail Change course grade to P/F

10/28/21, 5pm

Pass/Fail to Letter Grade Change a Pass/Fail to letter grade 10/28/21, 5pm
Time Conflict Override Request permission to take two courses with overlapping times During registration
Q-Drop Used to drop a course after add/drop period 10/28/21, 5pm
One Time Exception Form Also known as an emergency Q-Drop. Used to drop a course after the regular Q-Drop deadline. May only be used ONCE during entire academic career at UT. IS counted towards the total 6 Q-Drops a student may use. Last meeting class day of each semester (12/06/21 for fall). Students cannot take the final exam for the course they intend to use the One Time Exception form.