Online Forms

Q Drop, Pass/Fail, Withdrawal Information

Q drop, pass/fail, and withdrawal deadline for Fall 2024: November 20th, 11:59pm (CST).

Carefully review the information below before submitting your online request, including the CNS Non-Academic Coordinator resources, grade requirements, pre-health professions tips.

Also see the CNS website for more information about adding and dropping courses.

Online request links:

Q Drop

Students are not required to meet their advisor before submitting a Q drop request, however please feel free to reach out if you have questions.
Q dropped courses do not affect GPA. The transcript will have a "Q" instead of a grade, so it will show as an attempted course.
- For pre-health professions students: see the Health Professions Office (HPO) website for FAQ including “should I Q drop a course" and virtual drop-ins to talk with a health professions coach. They recommend stopping by virtual drop-ins to discuss this decision before you submit your Q drop request.
Students are allowed up to 6 Q drops total during their time at UT. The late One-Time Exception (OTE) Q drop counts as one Q drop towards the 6 total allowed Q drops.
- The OTE will be available to request through the last class day of the semester, December 9th by 11:59pm.
Your Q drop request will be processed almost immediately by the Registrar's office and cannot be rescinded. It may appear on your Canvas page and schedule for a couple of days after you submit your request. However once you submit your request, you can stop going to class.
- Exception: Your Q drop request may be reviewed by your advisor first before it is processed in a few different situations including if the drop will put you below 12 hours or if this is your graduating semester.
Lecture/lab combos may require dropping both depending on which you want to drop - ask your academic advisor if you have any questions.
See the Grade Requirements & Health Professions Considerations section of our website for tips for pre-health professions students, and minimum grade requirements, and CNS non-academic resources.

Pass/Fail

Courses changed to pass/fail will count as general elective hours/total hours only and do NOT fulfill specific degree requirements (ex. Core, Flags, Major, Minor, Certificate). Contact your academic advisor with any questions before submitting your pass/fail request.
To be eligible, you must have 30 hours credit completed not including current coursework.
Student must agree to the following: Student understands that a D- or above will earn credit (CR) which does NOT calculate into GPA. An F = F which does calculate into GPA.
If the course is needed for a specific degree requirement or prerequisite, it will need to be re-taken for a letter grade.

Withdrawal

A withdrawal means dropping all courses for this semester. All students wishing to withdraw must also have a brief appointment with a CNS Non-academic Coordinator to finalize the withdrawal. Schedule your appointment here.

Other Considerations

International students may verify they are eligible to drop by contacting International Student and Scholar Services (ISSS) at hotline@austin.utexas.edu.
Students with questions about how Q-drops affect their Financial Aid, Scholarships, Veteran Benefits, NCAA Eligibility or Visa status, should contact the appropriate office prior to requesting the drop or pass/fail. Texas One Stop is a great resource should you be uncertain of where to go.
It should be noted that Q drop and pass/fail requests are FINAL and CANNOT be rescinded. If you have any questions regarding how your request will affect you academically, please contact your assigned academic advisor.

Grade Requirements & Non-Academic Resources

For important information about grade requirements, pre-health professions tips, and CNS Non-Academic Coordinator resources, visit the CNS Policies & Non-Academic Resources page of our website on the lefthand menu.

Also see the CNS Policies & Procedures website.

Over Maximum Hours Request for Spring 2025

Fo request to register for more than 17 hours for Spring 2025, students must submit an over maximum hours request with their advising center.

Spring registration will occur November 4th - 15th. The Course Schedule and your Registration Information Sheet (RIS) page with your specific access times will be available in early October.

Over Maximum Hours Request Form: Use this form if your advisor is located at the SoHE Advising Center (Angela, Jill, Briana, Ty, Vivi).

Eligibility: To be approved, you must have a 2.5+ GPA and have successfully completed 14-15 hours in a recent semester. Approval is also at the discretion of your academic advisor considering this criteria and overall course history.
Timeline: Requests are processed on the business day before the semester begins. You can add up to 17 hours until then during your initial registration period.
- Exception: Requests from graduating seniors going into their final semester are able to be processed before/during registration.

See the online request form for more details and email your advisor if you have any questions or concerns!

Time Conflict Override

If you need to add a class that has a time conflict with another class on your schedule, this requires permission from both instructors of the conflicting classes.
You will need an email from both professors confirming that this is okay with them based on whatever plan you can work out. Forward both of these emails to your academic advisor, include your EID, and list the course details of both the current class on your schedule and the class you are requesting to add (course # and unique #'s).
Do this during your open registration period. Please keep in mind that we help with time conflict ovverides for PBH, H E, NTR, HDF, and TXA courses only.